Frequently Asked Questions

When can I register my company for EVOLV?

Companies that would like to participate in the 24^th edition of EVOLV. (25 March 2027) can register as of 1 September 2026. When fully booked, companies can subscribe to a waiting list.

What are the options for registration for the 2027 edition of EVOLV?

The participation packages are being adapted to the 2026-edition. Please carefully check the overview of all available formulas. 

Cooperation with Jobat. What is in it for you?

Jobat issues the fair brochure and guarantees free use of the online job tool for a wide distribution of vacancies among students, alumni and PhDs and postdocs. An electronic exchange of CVs will be possible during EVOLV.

Where can I find the information necessary for order forms and PO numbers?

Download our supplier info to produce a PO number or order form.

When will we receive the invoice for participation in EVOLV?

The invoice will be issued within 30 working days after registration. As of 2027, invoicing will take place within 8 working days after registration.

Will parking be provided for participating companies?

1 free parking spot per participating company is included in the participation fee. Extra parking spaces in the parking lot of Flanders Expo can be paid for on the spot.

Please keep in mind that in the course of February 2027 you will receive further information concerning parking.

Will catering be provided for companies present?

A packed lunch box and a catering budget are included in the participation fee. 

What does the use of colour codes imply?

Potential employers can identify the vistors of EVOLV. by means of their coloured badge. The colour of the badge is automatically linked to the vistors' study programme or the topic of their PhD. These same colours are used by the attending companies/organisations to indicate the disciplines in which they are looking for new employees.    

During the 2027 edition of EVOLV, the colour codes that companies opt for will be prominently displayed on one of the booth walls.

5 colours are used:

• Pink: Life Sciences & Medicine
• Violet: Exact Sciences & Architecture
• Aqua blue: Law, Economics & Business Administration
• Lime yellow: IT, Technology and Engineering
• Fresh meadow green: Social & Behavioural Sciences ~ Arts & Humanities

Each booth will be provided with an A4 display. On this display will be indicated the exact location of your company booth at the fair, the degree(s) and experience level(s) sought after and, if applicable, the international career opportunities you have on offer.

The information provided at the time of registration will allow us to prepare the display to be put in your company booth.

We have to cancel our registration? Do we need to pay a cancellation fee? 

Cancellations made before 25 January 2027 will not incur any charges.

For cancellations made between 25 January 2027 and 25 February 2027, 50% of the total registration fee will be charged.

For cancellations made after 25 February 2027, the full registration fee will be charged.

Companies that do not show up on the day of the fair will be charged the full registration fee.

Can the organisation be held accountable for loss and damages? 

EVOLV / the interuniversity Job Market for Young Researchers is not liable for any form of damage, loss, destruction, or theft of stand materials, goods, property or personal items belonging to participating companies/organizations, their employees or third parties. This applies to the entire duration of the exhibition, including the build-up and dismantle periods. Deployment and storage of materials at the stand are entirely at the exhibitor's own risk. The organizers advise exhibitors to obtain adequate insurance for their property and not to leave valuable items unattended.